Category Archives: Meeting

Recap from the 2019 Annual HOA Meeting

Thank you to everyone who attended the Annual HOA Meeting at Redeemer Church on February 12. We thank everyone who took the time to submit a ballot and their maintenance fees.

A few highlights from the meeting…

Board Report

Monte Stewart reported that in 2018 the Board has researched ways we can upgrade and add to the safety of the neighborhood.
Monte reviewed events from 2018 including the Block Party which was a great success and many residents showed up. We are trying to get homeowners more involved.

Financial Report

Steve Jaynes came forward and reviewed the financial report which was given to those in attendance.
Steve noted that the Board increased the pay to the mowing service this year by $50.  Close to $8000 had been received in maintenance fees for 2019 so far.

A question was asked about the city dumpster program and Suzanne Watt spoke to the problems in setting up the dumpsters. We can request them; however, the city does not decide the dates the company who owns them does and it has been difficult to get them in a timely fashion and get information out to residents.

Steve recognized Cynthia Woodson for all her work on the planting and maintenance of the entrances.

Block Captain Report

Debra Labash came forward and thanked all the block captains for their work and for handing out newsletters. She asked if people would want to be more involved that they contact her to join a committee.
Block captain back-ups are needed to help with delivery of newsletters if a block captain is out of town.
If you have a new neighbor, please contact Debra or your block captain so we have that information.

Voting

Monte asked if there are any nominations from the floor for officers.
Pete Brunel nominated Suzanne Watt for secretary.
Motion was made that nominations be closed and seconded.
Ballots were cast. All nominees were voted in.
Steve Jaynes reported that 106 residents had paid dues so far.

Please see the Officers page on the website for a full listing of officers for the 2019-2020 year and their information.

All official Board and HOA correspondence will be through this website and the neighborhood newsletter so please be on the lookout and encourage your neighbors to sign up through this website for email updates.

Thank you,

The Sun Meadow HOA

Annual Meeting Reminder

The 2019 Annual Meeting and Elections of the Sun Meadow Homeowners’ Association has been scheduled as follows:
Date: Tuesday, February 12, 2019
Time: 7:00 PM
Location: Redeemer Church
5415 East 101st Street, Tulsa, OK 74137

The meeting will commence promptly at 7:00 PM (and includes a Pizza Dinner, so come hungry!) and will end when all business has been completed or the meeting is adjourned. YOU MUST CHECK IN AT THE WELCOME TABLE. CHECK-IN BEGINS AT 6:40 PM. All residents received a mailing with information regarding the meeting (Please bring this with you, if you can, to keep paper costs down) and payment information for 2019 maintenance fees. In order to be a member in good standing and vote or hold office, you must pay the 2019 Association fee of $75.00 in full on or before February 12, 2019. Association fees may be mailed using the envelope that was enclosed in the mailing to the HOA post office box or remitted in person upon check-in at the meeting. Posted fees must be received by 5:00 PM on Monday, February 11th. If you cannot mail your check in time to be received or prefer to pay in person, please bring it with you the night of the meeting.

Below you will find a copy of the Agenda to review as well as the 2018 Annual Meeting Minutes which will be reviewed and up for approval as well as the 2018 year financials and the ballot. As no candidates were received prior to today, the incumbents names are included for President, Vice-President and Treasurer on the ballot. We are seeking a candidate for Secretary, please consider attending the meeting and making a nomination from the floor.

2019 Annual Meeting Agenda

2019 Annual Meeting Information Packet & Ballot

Recap from the Annual HOA Meeting

Thank you to everyone who attended the Annual HOA Meeting at Redeemer Covenant on February 15. We know that many of you also submitted ballots and maintenance fees by mail and we thank you for that as well.

A few highlights from the meeting…

Board Report

Monte Stewart introduced Carole Winter to thank residents who helped in putting up the Christmas decorations at the entrances. Carole recognized all those who helped make our entrances so festive.

Monte Stewart recognized those who assisted with this past year’s Sun Meadow Block Party and expressed appreciation for all those in attendance tonight for the Annual Meeting.

Block Captains

Debra Labash came forward and thanked all the block captains for their work and for handing out newsletters. She asked if residents would want to be more involved that they contact her to join a committee for neighborhood events. Block captain back-ups are also needed to help with delivery of newsletters if a block captain is out of town. Please contact Debra or your block captain to volunteer.

Treasurer Report

As of the meeting date 120 residents had paid their 2018 maintenance fee. You may pay your $75 at any time to become current for the 2018 year. Please contact Steve Jaynes for more information or with any questions. Checks can be mailed to:

Sun Meadow Homeowners Association

6528 E 101st St

Ste D1 Box 266

Tulsa, OK 74133

Elections

The following nominees were voted into office for the 2018 term:

President- Monte Stewart

Vice- President- Nathan Sweaney

Secretary- Suzanne Watt

Treasurer- Steve Jaynes

The new Board will choose a meeting date and will notify the neighborhood of that time and place.

All Board and HOA correspondence will be through this website and the official neighborhood newsletter (you can expect a spring edition in early March!) so please be on the lookout and encourage your neighbors to sign up through this website for email updates.

Thank you!

Suzanne Watt

Secretary